JOB DESCRIPTION
Engineering Supervisor is responsible for providing a full range of secretarial and administrative support activities for the Engineering department to ensure a high level of coordination amongst other departments and Engineering sections.Engineering Coordinator is responsible for providing a full range of secretarial and administrative support activities for the Engineering department to ensure a high level of coordination amongst other departments and Engineering sections.
Key Responsibilities:
- Organizes daily incoming correspondence, making preliminary assessment and handles/ responds as appropriate.
- Answers and screens all incoming telephone calls and visitors to DOE, provides/ receives information or refers the matters to the proper persons to handle.
- Keeps DOE calendar constantly updated to facilitate appointment and meeting schedules.
- Functions as an administrative link between and among all sessions of Engineering to ensure that all parties receive the relevant information.
- Arranges for various meetings for DOE, taking meeting minutes when required. Prepare correspondence documents for the meetings.
- Provide adequate supplies of stationary and ensures that the following forms are used and kept updated at all times:
- Timesheets
- Purchase orders
- Travel authorizations for business trips
- Absenteeism, Holiday and sick leave
- Expense forms
- Maintain and update inventory: control of all gifts and giveaways.
- Maintain an up-to-date operating manual of the department, including policies and procedures, rules and regulations.
- Ensure the strict confidentiality of information passing through the office.
- To take on tasks delegated by DOE.
- Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
ABOUT US
Hoteliers since 1897, we have travelled the world in search of the most fascinating destinations without ever forgetting the finest traditions of our European heritage. We are dedicated to please, educated to entertain, and we never compromise on the European elegance of service. We pride ourselves on delivering a beautiful performance for each of our guests. And for our employees, we provide a stage on which they can flourish and realize their full potential.
Embrace an experience as individual as you are!
ABOUT THE TEAM
Hotel Indonesia Kempinski Jakarta
Located in the heart of Central Jakarta by the famous Bundaran HI, Hotel Indonesia Kempinski Jakarta offers 5-star accommodations with sweeping views of the city’s skyline. Hotel Indonesia Kempinski Jakarta features 289 rooms and suites, an array of gastronomic restaurants and shops, state-of-the-art meeting rooms, lavish ballrooms and a traditional spa. Integrated with the Grand Indonesia Shopping Town, Asia’s Largest mall, Hotel Indonesia Kempinski Jakarta also offers unmatched convenience for all its guests.